General Meeting November 2020

Welcome to the IWP Newsletter, where you can find the latest IWP news and events so you can make the most of your time in Portugal.

Dear ladies,

All IWP regular members are invited to attend the International Women in Portugal General Meeting on the 25th of November 2020, at 2:00 pm, via Google Meet (link will be available on our website later this month)

Agenda

  1. Welcome.
  2. Apologies for absence.
  3. Reading of the minutes of the last GM.
  4. Presentation, discussion and vote on the new Constitution and Internal Regulations
  5. Presentation and vote on new President and members of the Executive Board.
  6. Presentation and vote on new Presidents and supporting members for Member Representation Board and Financial Review Board.

Please note that the updated Constitution and revised Internal Regulations mentioned above will be available on the IWP website for your perusal.

It is essential that you confirm your attendance to this online meeting via an email to the vicepresident.iwp@gmail.com in order to be able to vote.

Roles and Responsibilities of the Officers in IWP
(as per current internal regulations)

The Executive Board

President

The Executive President shall preside at all meetings of the Board. She shall inform the membership of important discussions and all Association policy decisions taken. The Executive President will present a report of her Board’s activities, including financial, annually.

Vice President

The Vice President shall perform the duties of the Executive President when the Executive President is absent or upon her resignation.

Treasurer

The Treasurer shall be responsible for:

  • Keeping an accurate record of all receipts and disbursements of Association funds.
  • Keeping the accounts in order and liaising with the Association’s Accountant.
  • Reporting on the financial situation of the Association as determined by the Executive Board.

Secretary

The Secretary shall be responsible for:

  • Keeping the Minutes of all Board Meetings and General Meetings of the Club, as well as record all rules and policies adopted by the Association.
  • Maintaining a permanent file open to all members which shall contain Board Minutes and Policies, General Meeting Minutes and all Treasurers’ Reports.

Designate Member

The Designate Member of the Executive Board shall take on a role as deemed necessary.

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The Membership Representation Board (MRB)

The Membership Representation Board is to ensure that the opinions and concerns of the Association’s members about the functioning and direction of the Association are considered by its leadership. The MRB runs the election of officers at all General Meetings, convenes and chairs all General Meetings. The MRB has a president and two officers.

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The Financial Review Board (FRB)

The Financial Review Board shall regularly audit the work of the Treasurer and shall report any inconsistencies or concerns to the President of the Executive Board and copy the MRB. The FRB has a president and two officers.
The Fiscal Year shall concur with the calendar year – 1st January to 31st December.

Here are the candidates for the IWP Executive Board 

Maria Barros Price (President)

Maria is Portuguese, raised and educated near Lisbon. Nearly thirty years ago, she and her British husband moved to Thailand and then to Hong Kong, Switzerland, and the USA. She made a career in Law and Compliance and travelled extensively. Although delighted to be back home, Maria missed the stories and varied perspectives we enjoy as part of an international community… Only last year, she joined IWP, first to help in the role of Vice President and then as President.  Maria has worked at renewing and modernizing this amazing Association of International Women living in Portugal and is delighted with the impressive achievements… Even during COVID times!

Going forward, she would like to see the IWP become even more united, inclusive, and back to its original mission:

To support women living in Portugal by offering a warm welcome to new members and providing activities that reflect the changing needs of its members and the local communities.”

Louise Strasenburgh (Vice President)

Louise was born in the UK but considers herself more ‘international’, having lived in several different countries, including an earlier stint in Portugal where she graduated from St. Julian’s School. She was married to an American and is the mother of 3 – all USA based.  A Certified Grief Recovery Specialist® and national speaker on bereavement, Louise educates people on how to deal with unresolved loss of any kind, using a multi-week evidence based programme. She has performed theatrically since she was 5 and particularly enjoys comedy and musicals. She has a City and Guilds Cert. in floral design, which she enjoys teaching. Entertaining, writing, psychology, interior design and facilitating groups are just some of her other interests. She hopes to always use her strengths to serve others and knows that being a member of IWP is an excellent way to help make that happen. 

Barbara Schafer (Treasurer)

Barbara Schafer was a Certified Public Accountant for about 30 years, working primarily in the Seattle area.  She has served on several boards as Treasurer, including local chapters of The American Society of Women Accountants, The Association of Legal Administrators, The Alzheimer’s Society, Hospice, and the Allied Arts Foundation.  She moved to Cascais in September 2018, where she lives with her husband of 52 years, Chuck.  She has two children and 3 grandchildren. Barb graduated from Western Washington University with a BA in Accounting in 1984.  She did her CPA internship with Moss Adams LLP and passed the CPA exam in 1986.  
For the most of her working life, she was the Office Manager/Legal/Administrator/Executive Director of law firms…The title changed with the size of the firm.

Heather Dennis (Secretary)

Hello! my name is Heather Dennis, I am 56 years old and originally from Lancashire, UK. My husband, Barry, and I moved to the Cascais area early this year with his job for Nokia. We have three children Kurt 28, Adam 26 and Kate 24. Throughout my career I have worked in hospitality, the NHS and, for the last 20 years, in Education. I have a wealth of experience in administration including as a school governor for 10 years and secretary of the school Parent Teachers Association for 15 years.

The IWP was my lifeline when I arrived in Portugal. As a person whose husband works full time and children are grown up, I wasn’t sure how I would make friends. The IWP has been amazing! I have met ladies from all walks of life and made firm friends. I would like to get more involved in the organisation as I am keen to help other new members to settle in this gorgeous place we all enjoy living in.

Annemarie Simons (Designate Member)

Annemarie is Dutch. She worked in Social Services, child care and education. She is married and has two daughters who are studying in the Netherlands. Two years ago, Annemarie and her husband moved to Portugal. In 2019, soon after finding IWP, she joined the Exec Board as Secretary.

IWP’s members form a wonderful mix of women from all over the world to whom Portugal offers a new home. Sharing what we have in common and learning from how we differ makes meeting our members fun and interesting every time!
As a social association IWP is always on the lookout for good ideas to be turned into activities for all of us to enjoy!  Every member is invited to share their ideas to make them happen. Don’t hesitate and contact us so we can start planning more new activities!

Here are the candidates for the
IWP Membership Review Board 

Angela Randolph (candidate for President)

Angela is a qualified Solicitor of England and Wales and US Attorney (MA), also experienced in civil law jurisdictions.  She moved to Cascais last July and looks forward to supporting fellow IWP members, whom she already feels so supported by herself since arriving.  Angela has been Company Secretary for listed companies, an Executive Committee member on numerous Boards, Development Director for the NGO International Bridges to Justice in Geneva, and a Foundation Board Member for the Swiss London School of Economics and Political Science Alumni Association.  Angela looks forward to serving as a trusted contributor to and President of the IWP Membership Representation Board.

Angela will be supported by Joia Lewis, our ex-President and Joanne Hokes, one of the leads of “Sintra Walks” group activity and a member of IWP since 2017..

Here are the candidates for the
IWP Financial Review Board 

Christine Rebet (candidate for President)

Christine Rebet is French. She grew up and was educated in France and moved with her French husband to Dublin, Ireland, where she spent almost all her adult life before moving to Portugal in 2017. She has 2 grown-up children, her son working in Paris and her daughter working in London.
Christine’s professional experience is mainly in sales and marketing and she also developed and ran for several years a kitchen business.
Over the years, she has been active on the committees of 4 different associations in Dublin including serving as Treasurer and later as President of the International Women’s Club Dublin.
She also assisted Jeanine Nazareth in her role with the “Amigas” and the “Locality Amigas”. Christine is looking forward to continuing to contribute to IWP.

We are still looking for more volunteers to support Christine! – if you help us with a quarterly audit / review of the accounts, please don’t hesitate to contact us via email at : executivepresident@gmail.com

Summary of the changes made to the current:

  • Internal Regulations (2006); IWP Policies & Procedures; IWP Statutes (2006) – which are available at the bottom of the page “About IWP” on our website

As explained during our General Meeting last November, the current constitutional documents ruling the International Women of Portugal are very out of date and no longer reflect the way this association functions. Additionally, we discovered that several changes that were made to the Statutes in the past, have not been registered with a notary, making them void of any value.

A workgroup was created, and the review of these documents was completed and validated by our Portuguese Counsel in March 2020.

This workgroup was composed by President Maria Barros, VicePresident Kathryn Rawlings and two members of the Membership Representation Board, Louise Ross and Barbara Flynn (both ex-Presidents of the IWP)

The two main goals of this task force were to simplify the documents, by removing repetitions and redundancies AND to update the documents to the way the IWP is managed and governed today.

It was also important to update the physical address of our Association with the adress of the IWP office, in the old town of Cascais.

So, what we are asking you to approve are the 2 documents here attached.

And here are the main changes we made to these documents:

  1. The Constitution (Estatutos)
    1. Art II  – Physical address of IWP
    1. Art III – English is our operating language and not a quality required by the IWP women
    1. Art V – adds Saving Accounts
    1. Art VII – alignment with Portuguese law
    1. Art VIII – reshuffled some articles and embedded some others that were in the Appendix
  • The Internal Regulations (Regulamentos Internos)
    • Section 1 – from “English women” to “women”
    • Section 2 – associate membership is limited to family members only
    • Section 5 – membership year, renewal date and methods of payment reflect new IWP website technical progress; no more registration fee;
    • Section 8 – NEW (to align with European Data Privacy laws)
    • Art 5 – clarification of the roles & responsibilities of each Board
    • Art 5 – Section 2 (Elections) – removed the possibility of proxy vote as per legal requirement to identify the voter in absolute terms.
    • Art 11 – all sections – simplified activity captains roles
    • Art 11 – section 4 – NEW
    • Art 11 – removed several standing committees and other officers which no longer operate in IWP to simplify and avoid these documents getting out of date;

Click on the links to read the new (to be voted) :

IWP Constitution and IWP Internal Regulations

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